Business meetings generate countless hours of discussion and decisions every day. Yet many teams struggle to capture and organize this valuable information effectively.

AI meeting summary tools are a practical solution to this common workplace challenge. These tools automatically record, transcribe, and organize your meetings into structured summaries, action items, and searchable notes. Instead of scribbling notes while trying to stay engaged in the conversation, you can focus on contributing meaningfully to the discussion.

The current market offers various AI meeting summary tools, each with different strengths. Most provide real-time transcription, automatic speaker identification, and the ability to generate meeting summaries. In this article, we’ll discuss 10 popular tools in 2025.

What features should an AI tool for meeting possess?

The best solutions go beyond basic transcription to offer comprehensive features that change how your team handles meeting information. Here are the key capabilities to look for when evaluating your options:

• Automatic meeting summaries: Look for a tool that instantly generates concise summaries with key points, decisions, and action items with no manual effort required.
• Task and action item extraction: Choose an option that identifies and extracts tasks or assignments from conversations, syncing them with project management tools to keep follow-ups on track.
• Multi-platform integrations: The best options should connect with popular work tools and platforms.
• Comprehensive AI search: A must-have feature is the ability to quickly find information across meeting notes, team chat logs, documents, and calendars with advanced search and clear sourcing.
• Real-time transcription and translation: Advanced tools can provide live transcription and translation to support inclusive, multilingual participation during meetings.
• Data privacy and security: Ensure your choice has strong encryption and access controls to protect sensitive business information and maintain compliance.
• Calendar-aware scheduling assistance: Look for a tool that suggests optimal meeting times, reduces conflicts, and updates calendars automatically using meeting context and participant availability.

Best 10 AI meeting summary tools

1. Tanka

Tanka is a business messaging platform that appeals to teams looking for an AI meeting summarization tool, but it’s designed to do more than just generate summaries. While users can upload transcripts or notes and receive concise meeting overviews, Tanka also functions as an AI assistant that supports a broader range of workplace communication and coordination tasks.

It integrates with popular work tools, allowing users to centralize communication and manage related documents or follow-ups in one place. One of its key features is long-term memory: the AI retains context from previous meetings and conversations, which makes it easier to maintain continuity across ongoing projects and threads.

Key features

• AI meeting summaries: Automatically generates concise, actionable AI summaries from meeting transcripts or chat discussions, highlighting key points, decisions, and next steps.
• Task and action item tracking: Extracts tasks and follow-ups from meetings, syncing them with project management tools to keep teams accountable.
• Context-aware smart replies: Suggests responses and follow-ups based on the full history of your team’s conversations, so replies are always relevant and informed.
• Instant catch-up: Provides AI-generated recaps for team members returning from time off, making it easy to get up to speed on missed meetings and discussions.
• Unified communication hub: Integrates with Slack, G Suite, WhatsApp, Notion, Outlook, and other tools, allowing smooth meeting coordination and information sharing across platforms.
• AI long-term memory: Remembers and organizes all past conversations, files, and decisions, preserving institutional knowledge even as teams change.
• AI search. Lets you search across chats, documents, and meeting notes, surfacing relevant insights with clear sourcing.
• Automated knowledge base: Generates and updates FAQs, support docs, and team wikis from ongoing conversations, making knowledge accessible and always current.
• Smart scheduling: Analyzes calendars and suggests a time that works for all participants.
• Co-memory collaboration: Enables multiple stakeholders to collaborate on cases or projects, with Tanka retaining and surfacing all relevant materials and discussions.
• Data security: Ensures end-to-end encryption and strict access controls to keep business and customer data safe

Use cases

• Startups and SaaS companies: Capture every decision and idea, keep teams aligned as you scale, and onboard new hires with instant access to company knowledge.
• Marketing teams: Track campaign discussions, share creative briefs, and ensure messaging consistency across channels and collaborators.
• Sales teams: Manage client interactions, retain conversation history, and automate follow-ups for better customer engagement and deal tracking.
• Customer support: Build a living knowledge base from support chats, automate responses, and keep support agents updated on past cases.
• HR and recruitment: Store candidate notes, track interview feedback, and improve onboarding with preserved institutional memory.
• Legal and compliance: Organize case discussions, regulatory updates, and ensure compliance by making legal knowledge easily searchable and retrievable.
• Project management: Sync meeting notes, action items, and progress updates with project management tools, ensuring everyone stays on track.
• Cross-functional collaboration: Connect insights and workflows across marketing, sales, HR, and operations, breaking down silos and improving decision-making

Read also: AI Scheduling Assistant: Smarter Time Management

2. Notiv

Notiv specializes in automated meeting recording and transcription with calendar integration at its core. The platform automatically captures meetings from your calendar, generates transcripts, and creates structured summaries with key takeaways. Its calendar-centric approach means meetings are organized chronologically, making it easy to track decision evolution over time. Notiv focuses on simplicity and reliability, offering straightforward meeting capture without complex analytics or advanced features that might overwhelm users who just need basic meeting documentation.

Key features

• Automatic meeting recording: Joins scheduled calls and records meetings across platforms like Zoom, Google Meet, and Microsoft Teams.
• Real-time transcription: Provides live, speaker-labeled transcripts during meetings, making it easy to follow and review discussions as they happen.
• AI-powered summaries: Instantly generates concise meeting summaries, highlighting key points, decisions, and action items for quick reference and sharing.
• Action item extraction: Identifies tasks and follow-ups within the conversation, allowing you to assign or sync them with external task management tools.
• Calendar integration: Syncs with Google and Outlook calendars to automatically capture and organize all meeting records.
• Searchable meeting archives: Stores transcripts and summaries in a searchable dashboard, so you can quickly find past discussions and decisions.
• Easy sharing: Allows you to share meeting notes and summaries with teammates or clients directly from the platform.
• Customizable notifications: Sends reminders and follow-ups based on meeting outcomes and action items.
• Data security: Implements encryption and access controls to keep meeting data private and compliant with business standards.

Use cases

• Professional services: Consultants and agencies can capture client calls, generate summaries, and track deliverables without manual note-taking.
• Sales teams: Record prospect meetings, extract follow-ups, and share call notes to keep the sales pipeline moving smoothly.
• Project teams: Keep everyone on the same page by sharing meeting outcomes and ensuring tasks are assigned and tracked.
• Remote and hybrid teams: Automatically document virtual meetings, making it easy for distributed teams to stay aligned and informed.
• Customer success: Document client check-ins, track commitments, and share outcomes with both customers and internal teams.
• Legal and compliance: Maintain accurate records of discussions and decisions for audits or regulatory requirements.
• Recruitment: Record interviews, summarize candidate feedback, and share insights with hiring managers for faster decision-making.

3. Fireflies

Fireflies is an AI meeting assistant that records, transcribes, and summarizes meetings across various video conferencing platforms. Its primary focus is on capturing discussions in real time and making meeting content accessible for review and collaboration. Fireflies allows users to interact directly with meeting transcripts by highlighting, commenting, and assigning action items, which can be particularly useful for teams managing multiple projects or client accounts. Many users note the convenience of being able to search through past meetings and extract specific details without replaying entire recordings.

Key features

• Automatic meeting recording: Joins and records meetings on platforms like Zoom, Google Meet, and Microsoft Teams.
• Real-time transcription: Provides live, speaker-attributed transcripts during meetings.
• AI-generated summaries: Creates concise summaries that highlight key points, decisions, and follow-ups.
• Action item assignment: Lets users mark or assign tasks within the transcript for better accountability.
• Searchable meeting archive: Stores all transcripts and summaries in a searchable dashboard.
• Collaboration tools: Users can comment, tag teammates, and share meeting snippets.
• Workflow integrations: Connects with CRMs and project management tools for syncing action items.
• Data security: Employs encryption and access controls to safeguard meeting data.

Use cases

• Sales teams: Record discovery calls, extract follow-ups, and sync notes with CRM systems.
• Agencies: Collaborate on client meetings, assign tasks, and share relevant clips with stakeholders.
• Product teams: Track feature discussions and decisions, and ensure action items are followed up.
• Customer support: Document support calls and share key moments with technical teams for resolution.

4. Avoma

Avoma is designed to capture, analyze, and summarize meetings with a focus on conversation intelligence. It automatically records and transcribes meetings, then applies analytics to identify speaker participation, sentiment, and recurring themes. Avoma is often used by sales and customer-facing teams to improve coaching and performance but is also applied in project management and cross-functional team settings. Users appreciate its ability to surface actionable insights and integrate with CRM and collaboration tools.

Key features

• Automated meeting recording: Captures audio and video from scheduled meetings.
• Real-time transcription: Generates live transcripts with speaker identification.
• AI meeting summaries: Provides structured summaries, highlighting decisions and next steps.
• Action item extraction: Identifies and tracks tasks discussed during meetings.
• Conversation analytics: Measures talk time, sentiment, and engagement.
• CRM integration: Syncs meeting notes and action items with platforms like Salesforce and HubSpot.
• Coaching insights: Offers suggestions for sales and support team improvement.
• Knowledge base creation: Organizes meeting insights for future reference.
• Security controls: Includes role-based access and compliance with data privacy standards.

Use cases

• Sales enablement: Analyze sales calls, coach team members, and track deal progress.
• Customer success: Review client feedback and ensure commitments are followed up.
• Project management: Document cross-team meetings and assign tasks for delivery.
• HR and recruitment: Record interviews, summarize candidate feedback, and share insights with hiring managers.

Read also: AI Email Responder: Automate Your Inbox Easily

5. Krisp

Krisp is primarily known for its real-time noise cancellation, but it also offers AI-powered meeting summaries and transcription features. The tool is designed to improve the clarity of virtual meetings, especially in noisy environments, while also capturing and summarizing meeting content. Krisp works across any conferencing platform without plugins, making it accessible for teams with diverse workflows. Users often mention the noticeable improvement in audio quality and the convenience of receiving instant meeting notes.

Key features

• Real-time noise cancellation: Removes background noise from both ends of a call.
• Automatic meeting summaries: Generates concise summaries highlighting decisions and action items.
• Live transcription: Provides real-time transcripts during meetings.
• Action item identification: Extracts tasks and follow-ups from discussions.
• Works across platforms: Compatible with any conferencing app.
• Meeting analytics: Offers insights into meeting participation and engagement.
• Data privacy: Ensures no recordings are stored on servers by default.
• Simple setup: No plugins or complex installation required.

Use cases

• Remote teams: Improve communication quality in home or shared workspaces.
• Sales and support: Capture and summarize calls for follow-up and documentation.
• Project teams: Ensure clarity in discussions and track decisions.
• Education and training: Record and transcribe classes or workshops for review.

6. Equal Time

Equal Time is designed to promote inclusivity and engagement in meetings by analyzing speaking time distribution and generating AI-powered summaries. The tool provides insights into how much each participant contributes, helping teams identify and address imbalances. Equal Time also creates searchable transcripts and highlights action items, making it easier to document and follow up on meeting outcomes. It is often used by organizations focused on diversity, equity, and team development.

Key features

• Speaking time analytics: Tracks and reports on participant engagement and equity.
• AI meeting summaries: Generates summaries and action items from meeting discussions.
• Real-time transcription: Provides live, searchable transcripts.
• Action item tracking: Extracts and organizes follow-ups for accountability.
• Searchable meeting records: Stores transcripts and summaries for easy retrieval.
• Leadership insights: Offers recommendations for improving meeting inclusivity.
• Integration with calendars: Syncs meeting data with scheduling tools.
• Data security: Maintains privacy and compliance for sensitive discussions.

Use cases

• Leadership development: Monitor and improve participation in executive meetings.
• Diversity and inclusion initiatives: Track equity in team discussions.
• Workshops and training: Ensure balanced engagement and document outcomes.
• HR and people teams: Analyze meeting dynamics and support inclusive practices.

7. Otter.ai

Otter.ai is an AI-powered transcription and meeting assistant platform designed to capture, transcribe, and summarize meetings in real time. It automatically joins scheduled meetings on platforms like Zoom, Google Meet, and Microsoft Teams, providing live notes and searchable transcripts. It is widely used for its accurate speaker identification, collaborative editing features, and ability to highlight key topics and action items. Teams appreciate the convenience of having both meeting audio and text stored for later review, as well as the ability to share and comment on transcripts.

Key features

• Real-time transcription: Live, speaker-labeled transcription during meetings, accessible on web and mobile
• AI-generated meeting summaries: Automatic summaries highlighting key points, decisions, and action items.
• Speaker identification: Distinguishes and labels individual speakers for clarity in multi-person meetings.
• Action item extraction: Identifies and highlights tasks and follow-ups within the transcript.
• Searchable meeting records: All transcripts and summaries are stored in a searchable archive for quick reference.
• Collaboration tools: Share, comment, highlight, and edit transcripts with team members.
• App integrations: Connects with Zoom, Google Meet, Microsoft Teams, Dropbox, Google Drive, and calendar apps for automated meeting capture.
• Custom vocabulary: Add industry-specific terms to improve transcription accuracy.
• Multi-language transcription: Supports transcription in English, Spanish, and French, with more languages planned.
• Security and compliance: Employs encryption, admin controls, and compliance tools for data privacy

Use cases

• Sales teams: Capture and summarize sales calls, extract action items, and sync notes to CRM systems
• Project management: Document team meetings, assign tasks, and track project decisions.
• Education: Transcribe lectures and group discussions for review and accessibility.
• Legal and compliance: Maintain accurate records of meetings and interviews for regulatory requirements.
• Media and research: Transcribe interviews, highlight quotes, and collaborate on story development.

Related: Top 5 AI Business Assistants To Consider

8. Chorus.ai (Now Zoominfo)

Chorus.ai, now part of ZoomInfo, is a conversation analytics platform focused on recording, transcribing, and analyzing business and sales meetings. It provides detailed insights into conversation patterns, talk-to-listen ratios, and competitive intelligence. It is used primarily by sales, customer success, and executive teams to review calls, coach staff, and extract actionable insights for deal management and team performance. Users find value in its ability to surface key moments and trends across large volumes of sales and client interactions.

Key features

• Automated call recording: Records and transcribes calls and video meetings across major conferencing platforms.
• AI-powered meeting summaries: Summarizes key discussion points, decisions, and next steps.
• Speaker and topic analysis: Identifies speakers, tracks topics, and measures engagement throughout the meeting.
• Action item and follow-up extraction: Highlights tasks and commitments discussed during calls.
• Searchable call library: Stores all call recordings and transcripts for keyword-based search and review.
• Conversation analytics: Provides metrics such as talk-to-listen ratio, sentiment analysis, and trend identification.
• CRM integration: Syncs meeting insights and notes with Salesforce, HubSpot, and other CRM systems.
• Coaching tools: Flags coachable moments and provides feedback for sales and support teams.
• Security and compliance: Includes enterprise-grade controls for data privacy and access management.

Use cases

• Sales enablement: Review and analyze sales calls to identify best practices and improve win rates.
• Customer success: Track client conversations, commitments, and follow-ups for better retention.
• Executive oversight: Monitor high-stakes meetings and extract strategic insights.
• Product feedback: Gather and analyze customer input from sales and support calls for product development.

9. MeetGeek

MeetGeek is an AI meeting assistant that records, transcribes, and summarizes meetings, focusing on making meeting content actionable and accessible. It creates searchable archives of all meetings, extracts action points, and provides analytics on meeting effectiveness. It is used by teams that want to automate note-taking, improve follow-up, and maintain a central repository of meeting knowledge. Users appreciate its customizable summaries and integration with popular conferencing and productivity tools.

Key features

• Automatic meeting recording: Captures audio and video from scheduled meetings.
• Real-time transcription: Provides live transcripts with speaker identification.
• AI meeting summaries: Generates concise summaries, highlighting key points and action items.
• Action item extraction: Identifies and tracks tasks and decisions from meeting discussions.
• Searchable meeting archive: Stores all meeting content in a searchable dashboard.
• Customizable summaries: Adjust summary formats and detail levels to fit team needs.
• Meeting analytics: Tracks participation, engagement, and meeting effectiveness.
• App integrations: Connects with Zoom, Google Meet, Microsoft Teams, Slack, and project management tools.
• Data security: Provides encryption and access controls for meeting data.

Use cases

• Project teams: Document meetings, assign tasks, and track progress across projects.
• Agencies and consultancies: Share meeting outcomes and action items with clients and collaborators.
• Product development: Record feature discussions, highlight decisions, and ensure follow-ups.
• HR and recruitment: Transcribe interviews, summarize feedback, and share insights with hiring managers.

10. Tl;dv

tl;dv is an AI-powered tool that records, transcribes, and indexes video meetings, making it easier to revisit and share key moments. The platform is designed for teams that need to quickly find and share specific parts of meetings without watching entire recordings. tl;dv supports real-time transcription and allows users to highlight, tag, and search for important segments within both the video and transcript. It is often used by distributed teams, product managers, and customer-facing roles for knowledge sharing and documentation.

Key features

• AI meeting recording: Automatically records meetings on platforms like Zoom and Google Meet.
• Real-time transcription: Provides live, searchable transcripts during and after meetings.
• Timestamped highlights: Allows users to tag and highlight important moments for easy reference.
• AI summaries: Generates concise overviews of meeting content.
• Searchable video archive: Indexes meeting recordings for keyword-based search.
• Clip sharing: Enables sharing of specific video snippets or transcript sections.
• Integration with collaboration tools: Connects with Slack, Notion, and other platforms for sharing insights.
• Data privacy: Implements encryption and access controls to protect meeting content.

Use cases

• Product management: Document feature discussions and share highlights with development teams.
• Distributed teams: Quickly review and share key meeting moments across time zones.
• Research and UX: Tag and revisit user interview insights without replaying full sessions.
• Customer success: Share client feedback and action items with internal teams for follow-up.

You might be interested in How to Set Auto-Reply in Gmail Step by Step

Comparison table: AI meeting assistant

Conclusion

Tanka isn’t just a meeting summary tool, it’s designed to help your team work smarter at every stage. For meetings, Tanka can quickly generate clear, actionable summaries from uploaded transcripts or meeting minutes, including post meeting tasks, making it easy to share outcomes with anyone who couldn’t attend. Its AI memory doesn’t just capture what happened in one meeting, it remembers context, decisions, and discussions across all your conversations.

Beyond meetings, Tanka supports knowledge management by organizing your team’s ideas, decisions, and documents in one place. New hires can get up to speed faster, and your team always has access to up-to-date information without repeated questions or lost details. Tanka’s task automation features turn conversations into business-ready documents, assign follow-ups, and keep everyone aligned, so no manual updates are required.

Integrations with tools like Slack, Gmail, WhatsApp, and Notion mean Tanka fits right into your existing workflow. Whether you’re managing projects, supporting customers, or scaling your business, Tanka helps teams stay connected, organized, and productive.

Smarter meetings begin with Tanka—give it a try and see how it can transform the way your team works. Sign up today.